Meetings, Incentives, Conferences and Exhibitions with Stay N Meet
MICE brings together four very different disciplines under one name, and each one asks for something different. A board meeting needs discretion. An incentive trip needs experiences worth remembering. A conference needs registration systems and speaker management. An exhibition needs floor plans and exhibitor coordination.
Stay N Meet runs all four, supported by a network across more than 150 destinations and a team that has delivered over 600 assignments. Whether you are an association hosting a national congress or a company sending forty achievers on a reward trip, the groundwork is the same: clear costing, confirmed suppliers and our people on site.
What MICE Covers
Meetings & Conferences
The M and the C. Anything from a closed-door board meeting for twelve to a multi-track association congress for two thousand delegates. Conference management is where Stay N Meet built its reputation, and the same precision applies however small the room.
- Board meetings, sales reviews and client presentations
- Association congresses and multi-track agendas
- Speaker management and delegate registration
- Post-event assessment and reporting
Incentives
The I. Reward programmes designed to motivate your top performers, built around experiences worth remembering rather than a standard holiday package. We handle the whole trip so the reward feels earned, not simply booked.
- Domestic and overseas reward travel
- Curated experiences and exclusive rewards
- Groups from ten to five hundred
- Travel, stay and transfers arranged end to end
Exhibitions
The E. Trade shows and expos where the layout decides how the day goes. We plan the floor with your sales team so footfall lands where it matters, and manage exhibitors from allotment through to teardown.
- Floor planning and stall allotment
- Fabrication and branding
- Exhibitor coordination and support
- Visitor registration and footfall management
What Holds It All Together
Bidding Services
Competitive proposals prepared and negotiated so you win bids for prestigious conferences.
- Extensive venue and supplier network
- Costs laid out before anything is confirmed
Registration Technology
Event websites and online registration that keep your delegate list accurate.
- Payment collection and automated confirmations
- Badges and staffed help desks
Group Travel & Stay
Air, rail, transfers and room blocks arranged for the whole group.
- Visa and documentation support
- Deals on pre-purchased hotel inventory
Food & Beverage
Menus planned around dietary needs and the flow of your agenda.
- Tasting session before you sign off
- Service timings matched to sessions
On-Site Coordination
A dedicated crew managing the event from setup to teardown.
- Written run sheets and vendor management
- One named contact for your team
Reporting & Reconciliation
What the programme achieved and what it cost, in writing.
- Attendance data and delegate feedback
- Final reconciled account