Corporate Events with Stay N Meet
At Stay N Meet we apply the same discipline to a corporate programme that we bring to association conferences: understand the objective first, cost it honestly, then run it without surprises. Whether it is an annual meet for six hundred delegates or a closed-door leadership offsite, one team stays with you from the first brief to the final reconciled account.
Venue selection, delegate travel and stay, stage production, branding and on-ground coordination all sit with us, so your internal team can focus on the agenda rather than the arrangements. We work across India and at overseas destinations, with an itemised budget shared before anything is confirmed.
How Your Event Comes Together
Brief & Objective
We start by understanding what the event needs to achieve, who is attending and what budget you are working with. Everything after this is measured against that brief.
Proposal & Costing
You receive an itemised proposal covering venue, stay, travel, production and branding. Our bidding team negotiates rates first, so the number you see is the number you pay.
Venue & Vendor Lock-In
Once you approve, we secure the venue, block rooms and contract vendors. Site inspections are arranged if you want to see the property before committing.
Delegate Communication
Invitations, registration, confirmations and joining instructions go out on a schedule, and we track responses so attendance does not come as a surprise on the day.
On-Ground Execution
Our crew runs the event from setup to teardown against a written run sheet, with one named coordinator your team can reach at any point.
Assessment & Reconciliation
After the event you receive attendance data, delegate feedback and a final reconciled account, along with what we would do differently next time.
What We Manage
Venue Selection & Bidding
Hotels, resorts and convention centres shortlisted to your headcount and dates, with rates negotiated on your behalf.
- Site inspections arranged before you commit
- Competitive proposals from multiple properties
Travel & Accommodation
Flights, rail, transfers and room blocks, backed by our deals on pre-purchased hotel inventory.
- Live delegate manifest shared with your team
- Rooming lists and staffed check-in desks
Registration Management
Online forms, badges, help desks and counters that clear queues quickly on the morning of the event.
- Payment collection and automated confirmations
- On-site badge printing
Stage & Production
Sound, lighting, LED walls, stage design and technical rehearsals with crews we work with regularly.
- Backdrops, standees and delegate kits
- Branding installed before the first guest arrives
Speaker & Programme
Speaker selection, agenda development and speaker travel, all coordinated well ahead of the date.
- Briefing notes and AV requirements
- Session timings built around your agenda
Incentives & Marketing
Reward programmes for your top performers, and invitation campaigns that lift attendance.
- Customised incentive packages
- Internal communication and social coverage